Choosing an e-Invoicing Provider in Europe, Things to Consider


Choosing the right e-invoicing provider in Europe is important for your business. You are not simply buying a solution, but you are getting into a partnership. The success of your e-invoicing project depends on the success of that partnership. That’s why you need to keep your eyes open when you select an e-invoice service provider. Here are some things you need to consider when choosing an e-invoicing provider in Europe.

  • Tax Expertise
    All e-invoicing providers will tell you they are accredited in whatever country you want to operate in; however, that information is irrelevant. You need a provider who can operate successfully in European tax authorities. E-invoicing regulations are constantly changing. You need a provider that will keep you compliant with local laws and fulfill the requirements of local tax authorities.
  • Experience
    E-invoicing is relatively new. In Europe, less than 10 percent of invoices are electronic. It took over a decade’s effort to change that. Thus, you need to choose a provider that has experience in tackling the commercial, technical and legislative challenges of e-invoicing.
  • Commitment
    It does not matter how long an e-invoicing provider has been around. Their strength and stability is not an assurance that they will be around for the next years. Thus, it is important that you make sure your provider will be around for the life of your project. Remember that their commitment to the future is more important than their claims about the past.
  • Electronic Data Exchange
    Your e-invoicing provider should be able to support other documents that are part of your e-invoicing process. They should enable the exchange of documents and accommodate your communication strategies and security policies and your partners’.
  • Integration
    Your e-invoicing provider should easily integrate with your workflow system without requiring replacement of your existing functionality. You should be able to continue using your own financial system to process data, leverage your existing workflow and management tools, and control payment transaction initiation.
  • Auditing and Reporting
    VAT and sales tax represents a large part of Europe’s GDP. Thus, auditing becomes an important factor to consider in choosing an e-invoicing provider. They should be able to provide related compliance documentation for non-signed EDI documents, reports for multiple audiences, data protection laws, and invoices in human readable- format.

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Charlie Alsmiller

Throughout his career, Charlie Alsmiller has focused on customer problems in difficult industries such as Energy and Telecommunications. Prior to starting Appterra in 2005, Alsmiller was VP of Global Operations for Allegro Development, a leading provider of software for the energy sector. He has also served as president of OmniSpace Technologies, a leading SaaS provider that he founded in 1999. He spent over 10 years in the consulting world with Price Waterhouse and Deloitte Consulting, where he participated in a wide variety of projects for very high profile clients. Mr. Alsmiller holds a BBA from Baylor University in Management and Information Systems and a MBA from the University of Dallas in International Business. Specialties: Technology ventures, Enterprise Software, Contract Negotiation, International Operations, Private Equity, Product Management, Strategic Alliances, Software Implementation, Software Development

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