When you are a business owner, you can waste your precious time when you are bombarded with invoices, process orders, do too many of the little tasks, and many more. You need to be a master of your time, focus on mental work and leave the manual work to technology. EDI solutions promote time efficiencies, along with improved data accuracy, savings, accelerated order to cash cycle and competitive advantage over your rivals. Without these benefits, you will be dealing with many errors that can decrease your business value.
Benefits of EDI Solutions
Adopting EDI solutions offers various benefits, including higher ROI. It makes the entire process of setting up an EDI platform seamless for your growing business. It also provides easy to use and affordable EDI systems that integrate with your Enterprise Resource Planning (ERP) systems. It replaces manual processes, so you can manufacture higher volumes of products without increasing the labor costs.
Transmitting documents such as invoices and purchase orders can be time-consuming and expensive. EDI liberates you to focus on and handle the greatest growth opportunities of your business by generating document that can be understood and interpreted by specialized software. Furthermore, it provides a competitive advantage over your competitors by aligning the needs of your clients and making it easier and affordable for them to do business with you.
Hiring an EDI solutions provider has numerous benefits such as advanced shipment notifications, and automatic invoicing. It speeds up the processing of orders from picking, invoicing to shipping of products by moving information seamlessly. It also eliminates the risk of data-entry errors as data passes directly the computers without the need to be re-entered. In addition, it reduces the cost of transactions substantially because electronic document does not need human handling, routing and delivery.
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Basic Steps to Implement EDI
EDI solutions is a powerful tool to streamline communication when implemented properly. However, its success does not solely rely on implementation. You also need to understand the business process.
- Investigate the primary ERP system to determine what information can be processed, generated and imported by EDI solutions.
- Monitor trading partners to identify which are EDI capable, and which EDI transactions they require.
- Based on your business requirements, evaluate which data are readily available and required for EDI transactions.
- Prepare mapping requirements for your trading partners so they will know which data will be exchanged.
- Identify a group of vendors for initial testing purposes.
- Send out an EDI initiative launch letter to inform your partners of your EDI initiative.
- Prepare a schedule for your roll-out, then document and set up the testing process.
To learn more about the implementation of EDI solutions, click here.
Without EDI solutions, your business has an increased risk for typing errors and other data inaccuracies. You will be dealing with more chargebacks from your customers and more product returns. Some orders will be lost because you will not be able to track your inventory. More money will be paid for extended labor hours associated with processing orders and spending on paper invoices and inventory costs. There will be increased lead times to process an order, too. All these can lead to losing your customers and, ultimately, your business.
If you want to make the most of your most important resource – time – hire EDI solutions to seamlessly set up an EDI platform for your business. Appterra provides EDI solutions to cater for seamless exchange of data among trading partners. It inserts solutions to traditionally inefficient processes so customers can save time, reduce transactions costs, and conduct business in entirely new ways.